Privacy Notice

1. Organization Responsible for Personal Information

PRAEON Advisory Inc. is incorporated in Canada and registered / authorized to operate in Washington, D.C., USA.
Website: https://praeonadvisory.com/

Privacy Officer: Privacy Officer, PRAEON Advisory Inc.
Privacy contact: privacy@praeonadvisory.com

Registered office, mailing, or service-of-process details are available upon legitimate legal, regulatory, privacy, contractual, or verified engagement request.

2. Scope

This Privacy Notice applies to personal information collected through https://praeonadvisory.com/, public inquiry forms, email communications, business development communications, intake review, conflict checks, website security operations, and related business interactions. This Notice does not apply to personal information processed under a separate client engagement agreement, statement of work, data processing agreement, NDA, or other written contract, except where that agreement refers to this Notice.

3. Important Public Intake Warning

Public forms and general email channels are for non-sensitive first contact only. Do not submit sensitive personal information, government identification numbers, credentials, health data, financial account data, or restricted personal data through public website channels.

4. Personal Information We May Collect

PRAEON Advisory Inc. may collect:

• Name.
• Business email address.
• Telephone number.
• Organization.
• Title, role, or professional affiliation.
• Country, province, state, or region.
• Inquiry details.
• Mandate category.
• Sector, geography, or risk area of interest.
• Preferred contact method.
• Communications and correspondence.
• Meeting and scheduling information.
• Conflict-check and intake-screening information.
• NDA status and engagement-administration information.
• Technical data, including IP address, browser type, device information, approximate location, referring URLs, pages visited, timestamps, cookie identifiers, and security logs.
• Compliance data, including sanctions-screening information, fraud-prevention information, legal-hold information, and regulatory-response information where applicable.

5. Purposes of Collection and Use

PRAEON Advisory Inc. may collect and use personal information to:

• Receive, assess, and respond to inquiries.
• Conduct preliminary intake review.
• Conduct conflict checks.
• Assess lawful-source and lawful-use boundaries.
• Determine whether secure follow-up, NDA pre-screening, or controlled distribution is required.
• Schedule meetings and manage communications.
• Operate, secure, monitor, troubleshoot, and improve the website.
• Prevent fraud, abuse, unauthorized access, and malicious activity.
• Manage business relationships.
• Administer prospective and active engagements.
• Comply with legal, regulatory, sanctions, export control, anti-bribery, accounting, tax, recordkeeping, and security obligations.
• Protect PRAEON Advisory Inc., its personnel, clients, prospective clients, systems, rights, safety, and lawful interests.
• Establish, exercise, or defend legal rights.

6. Consent and Legal Authority

Where required by applicable law, PRAEON Advisory Inc. collects, uses, and discloses personal information with consent or other lawful authority. Consent may be express or implied depending on the circumstances, the sensitivity of the information, and applicable law.

7. Legal Bases for EU / UK Individuals

Where EU GDPR or UK GDPR applies, PRAEON Advisory Inc. may rely on:

• Consent.
• Performance of a contract or pre-contractual steps.
• Legitimate interests, including inquiry handling, business development, website security, fraud prevention, conflict screening, risk management, and relationship administration.
• Compliance with legal obligations.
• Establishment, exercise, or defense of legal claims.
• Vital interests or public-interest grounds where legally applicable.

8. Limits on Collection

PRAEON Advisory Inc. limits collection of personal information to what is reasonably necessary for identified purposes.

9. Sensitive Information

PRAEON Advisory Inc. does not request sensitive personal information through public website forms. If sensitive information is required for an accepted engagement, collection will occur through controlled channels and appropriate contractual, legal, and security safeguards.

10. Disclosure of Personal Information

PRAEON Advisory Inc. may disclose personal information to:

• Authorized personnel, contractors, advisers, and representatives.
• Hosting, website, analytics, form, scheduling, security, communications, and IT service providers.
• Legal, compliance, accounting, tax, insurance, and professional advisers.
• Counterparties, vendors, or service providers where necessary for a prospective or accepted engagement.
• Regulators, courts, law enforcement, public authorities, or other parties where legally required or necessary to protect rights, safety, and security.
• Successors or counterparties in connection with a merger, reorganization, financing, sale, or business transfer.

11. Service Providers

Service providers may process personal information on behalf of PRAEON Advisory Inc. for hosting, infrastructure, analytics, forms, communications, security, records, and business operations. PRAEON Advisory Inc. remains responsible for personal information under its control, subject to applicable law.

12. International Processing

Personal information may be processed or stored in Canada, the United States, and other jurisdictions where PRAEON Advisory Inc. or its service providers operate. Information processed outside your jurisdiction may be subject to foreign laws and lawful access requests.

13. Cookies and Similar Technologies

PRAEON Advisory Inc. may use cookies, pixels, local storage, analytics tools, security tools, and similar technologies. See the Cookie Notice for more information.

14. Retention

PRAEON Advisory Inc. retains personal information only as long as reasonably necessary for the purposes described in this Notice, including inquiry handling, intake review, conflict checks, security, business administration, legal compliance, dispute resolution, and legitimate records management.

15. Security

PRAEON Advisory Inc. uses administrative, technical, and organizational safeguards appropriate to the sensitivity of the information. These may include access controls, restricted internal access, secure hosting, encryption in transit where available, logging, monitoring, vendor controls, and retention limits. No website, email, or transmission method is fully secure. Public forms are not secure channels for sensitive information.

16. Access, Correction, and Privacy Rights

Depending on your location, you may have rights to:

• Request access to personal information.
• Request correction of inaccurate information.
• Request deletion.
• Withdraw consent where processing is based on consent.
• Object to certain processing.
• Request restriction of processing.
• Request portability.
• Opt out of certain uses or disclosures.
• Complain to a privacy regulator.

To exercise rights, contact privacy@praeonadvisory.com.

17. Canadian Privacy Rights

Individuals in Canada may request access to and correction of personal information held by PRAEON Advisory Inc., subject to legal exceptions. Privacy complaints may be directed to privacy@praeonadvisory.com. You may also have the right to contact the Office of the Privacy Commissioner of Canada or another applicable privacy authority.

18. U.S. State Privacy Rights

If applicable U.S. state privacy laws apply to PRAEON Advisory Inc., eligible individuals may have rights to request access, correction, deletion, portability, and opt out of certain processing. PRAEON Advisory Inc. does not knowingly sell personal information or share personal information for cross-context behavioral advertising unless expressly disclosed.

19. California Notice

If the California Consumer Privacy Act, as amended, applies to PRAEON Advisory Inc., California residents may have rights to know, access, correct, delete, obtain a copy of, or opt out of certain uses of personal information. PRAEON Advisory Inc. does not knowingly sell or share personal information as those terms are defined under California law unless expressly disclosed.

20. EU / UK Rights

If EU GDPR or UK GDPR applies, individuals may have rights to access, correction, erasure, restriction, portability, objection, withdrawal of consent, and complaint to a supervisory authority.

21. Children

The website is not directed to children under 16. PRAEON Advisory Inc. does not knowingly collect personal information from children.

22. Automated Decision-Making

PRAEON Advisory Inc. does not use website-submitted personal information for decisions based solely on automated processing that produce legal or similarly significant effects, unless expressly disclosed.

23. Changes

PRAEON Advisory Inc. may update this Privacy Notice from time to time. The effective date identifies the latest version.

24. Contact

Privacy Officer
PRAEON Advisory Inc.
Email: privacy@praeonadvisory.com